|
|
|
|
| Guide to Freedom of Information | < Back |
 |
| Guide to Freedom of Information |
From the 1st January 2009 a new model scheme in line with section 20 of the Act is in force to promote public access to official information. The following is a guide to the information we can provide and how you can access it.
Information available from Gillingham Parish Council under the model publication scheme
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
Who’s who on the Council and its Committees
Hard copy
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
Hard copy
Location of main Council office and accessibility details
n/a
Staffing structure
n/a
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
Annual return form and report by auditor
Hard copy
Finalised budget
Hard copy
Precept
Hard copy
Borrowing Approval letter
N/A
Financial Standing Orders and Regulations
Hard copy
Grants given and received
Hard copy
List of current contracts awarded and value of contract
Hard copy
Members’ allowances and expenses
Hard copy
Class 3 – What our priorities are and how we are doing(Strategies and plans, performance indicators, audits, inspections and reviews)
(hard copy or website)
Parish Plan (current and previous year as a minimum)
Decision not finalised
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Hard copy and website
Quality status
N/A
Local charters drawn up in accordance with DCLG guidelines
N/A
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
Agendas of meetings (as above)
Hard copy and website
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
Hard copy and website
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
Hard copy and website
Responses to consultation papers
Hard copy and website
Responses to planning applications
Hard copy and website
Bye-laws
Hard copy and website
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Hard copy
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Hard copy
Information security policy
Harc copy
Records management policies (records retention, destruction and archive)
Hard copy
Data protection policies
Hard copy
Schedule of charges )for the publication of information)
Hard copy
Class 6 – Lists and Registers
Currently maintained lists and registers only
(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Hard copy
Assets Register
Hard copy
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
N/A
Register of members’ interests
Hard copy
Register of gifts and hospitality
Hard copy
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
(hard copy or website; some information may only be available by inspection)
Allotments
Website
Burial grounds and closed churchyards
Website
Community centres and village halls
Website
Parks, playing fields and recreational facilities
Website
Seating, litter bins, clocks, memorials and lighting
n/a
Bus shelters
n/a
Markets
n/a
Public conveniences
n/a
Agency agreements
n/a
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
n/a
Additional Information
Contact details: Mrs Julia Punt, Parish Clerk, Ashcroft, Mill Common, Westhall, IP19 8RF
Tel: 01502 575518 Email: JuliaPuntGPC@aol.com
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE
DESCRIPTION
BASIS OF CHARGE
Disbursement cost
Photocopying @ 10p per sheet (black & white)
Actual cost 5p
Postage cost of 2nd class plus 20p
Actual cost of Royal Mail standard 2nd class
Statutory Fee
In accordance with the relevant legislation
Other
Where possible all copies will be emailed free of charge upon application
* the actual cost incurred by the public authority
Gillingham Parish Council Home Page |
|
|
